The doctoral programme's Academic Committee will evaluate the Research Plan, the activities document and the reports of the thesis supervisor every year. A positive assessment is a prerequisite for continuing in the doctoral programme. A negative assessment on justifiable grounds will lead to the doctoral student being re-assessed within six months of the previous assessment, and he/she must produce a new research plan to that end. In the event of a further negative assessment, the doctoral student will be withdrawn from the programme on a permanent basis.

As a supervisor you need to evaluate the students' Research Plan and Activities Document, and write an individual report. The Academic Committee of the doctoral programme will assess the student's progress based on your evaluation.

Academic year 2025-2026. Deadline: 3 June 2026

DOCTORAL THESIS MONITORING MODULE FOR SUPERVISORS (how to access)

  • Once inside the doctoral thesis monitoring module, click on Doctoral Thesis Follow-up. Members of the doctoral programme's Academic Committee need to select their user profile (Academic Committee or Thesis Supervisor/Tutor) when logging in.
  • The screen shows the list of students whose theses you are supervising. If you wish, you can also access the list of students you are tutoring.
  • You will see the following information: surname/name; start date; reading date; deadline; administrative situation; thesis title; decree. Deadlines for depositing theses will be shown in red when they are less than one year away.
  • Select the doctoral student whose record you would like to access. To the left of each name, you will find one of the following two icons: to edit or to view.
  • If the doctoral student has made any changes to his or her record since the last time you accessed it, you will see a flag icon.
  • Once you are in the doctoral student's file, you will see three sections which you need to revise:

1. ACTIVITIES DOCUMENT: Use the drop‐down menu in the "Review" column to change the status of the Training Activity (accepted, not accepted, etc.) or download any attachments. Remember, if the doctoral student has made any changes since the last time you logged into the application, you will see the flag icon. It is strongly recommended that, for each approved activity, you change the status to "made" or "proposal accepted".

2. RESEARCH PLAN: Access this section to download the Research Plan posted by the doctoral student.

3. THESIS SUPERVISOR'S REPORT: access this section and upload the annual assessment report (only necessary for second year onwards students). Also, select if your assessment is "positive" or "negative".

Only the following cases are exempted from the annual assessment:

  • First-year students. The thesis project submitted and defended in June serves as their first-year evaluation.
  • Students who have submitted their thesis for external evaluation will receive a positive evaluation automatically, as they have already completed the first full draft of the doctoral thesis.
  • Students who have formally requested the interruption of their studies during the academic year.

Remember that doctoral students are assessed annually. If you give them a negative assessment, a new box will automatically be enabled allowing you to re‐assess them within a maximum period of six months.

You can download instructions here: module for supervisors.