The Academic Committee of the PhD programme will assess the progress of all PhD students every year, in June or July.

The Thesis Follow-up module is an online tool to monitor the progress of your doctoral studies. You can access it through Campus Global, under the Applications section.

PhD students are responsible for keeping both the Activities Document and the Research Plan up to date. All information and documents uploaded in the Thesis Follow-up module will be part of the documentation reviewed by the AC for the annual assessment. Please make sure your supervisor/s access the module and approves your documents.

All students -including first-year students- must record their activities in the Activities document. This documentation will be included in the thesis deposit at the end of the doctoral programme, so please make sure that:

- the information is accurate
- you select the correct academic year for each activity
- click on the "international mention" box for any activities you want to count toward it

Only the following cases are exempt from the annual assessment:

  • First-year students. The thesis project submitted and defended in June serves as their first-year assessment. 
  • Students who have submitted their thesis for external evaluation will receive a positive evaluation automatically, as they have already completed the first full draft of the doctoral thesis.
  • Students who have formally requested the interruption of their studies during the academic year.

Annual assessment deadlines for the academic year: 2025-2026

Update the information in the Thesis Follow-up module: 28 May 2026

Evaluation: 22nd June 2026 (Academic Committee meeting)

What is assessed?

  • Activities document: This document registers all the training activities carried out over the course of your doctoral studies (attendance to courses, conferences, workshops, etc). These activities have to be authorised by the thesis supervisor.
    Important!: if you intend to apply for the International mention, please make sure that you introduce your research stays including the following information:
    - the name of the receiving person (in the comment box)
    - a valid certificate of stay that includes who was your receiving person (not a letter of invitation)
    - click the "International mention" box on the research stay.

  • Research plan: This report summarizes the PhD student's work over the past academic year and includes a work plan for the upcoming academic year. Students in their final year must express whether they want to apply for an annual extension. 

  • The thesis supervisor's report

How to access and complete the Activities document and Research plan on Thesis Follow-up module.

What are the possible grades?

  • Positive assessment
  • Negative assessment

Consequences of a negative assessment:

  • A negative assessment on justifiable grounds will lead to the doctoral student being re-assessed within six months of the previous assessment. The student will be evaluated at the AC meeting in December. 
  • To that end, the doctoral student will prepare a new research plan.

Very important: a second negative assessment will lead to the student being withdrawn from the programme.