The Academic Committee of the doctoral programme will assess your progress in completing your doctoral thesis every year. The Postgraduate and Doctoral Studies Office has designed the 'doctoral thesis follow-up' module as an online tool for monitoring the progress of your studies.

Doctoral students are responsible for keeping the activities document and research plan up to date. The documents included on these tabs will be part of the documents the doctoral student will have to submit for the annual assessment by the Department of Political and Social Sciences' Doctoral Studies Academic Committee (AC). Therefore, it is very important to ensure that the compulsory reports have been uploaded by the deadlines set by the AC and that they have been supervised/authorized by your supervisor.

All students from the second year onwards have to pass the annual evaluation. 

 

Only the following cases are exempted from the annual assessment:

  • First-year students. The thesis project, which is submitted in June, is used for their first-year assessment. 
  • Students who have submitted their thesis for external evaluation as they have already fulfilled the objective of completing the first full draft of the doctoral thesis.

We encourage all students - including first-year students - to record their research activities (attendance at courses, conferences, workshops, etc.) in the 'activities document'. This is a good practice to build up the curriculum that the academic committee consults for the annual evaluations and that will be printed at the end of the doctoral studies. 

 

Anual assesment deadlines for the academic year: 2021-2022

Update the information into TCSO application:  22th May 2022

Evaluation: 13th June 2022 (Academic Committee meeting)

 

What is assessed?

  • Activities document: The activities document is a personalised document where all the training activities are registered that will be carried out over the course of your doctoral studies. These activities have to be authorised by the thesis tutor/director. Access to the Doctoral Thesis Follow-up module must be done through the 'Campus Global'

  • Research plan: project progress report about the PhD student's work throughout the year including a work plan for the following year. Enter the reports and documents for training activities. We use this document to ask students who are at the end of their PhD (in the third or fourth year) if they intend to apply for an extension of their PhD programme. It is important that you do not forget to answer this question because we will have to record this extension which, of course, has to be justified in the research plan.

  • The thesis supervisor's report (first year students are not required to present this report). 

Students have to complete a tracking process for their doctoral thesis through the TCSO Students module The access to TCSO module is through the secction "Aplications" into the Global Campus.  

 

What are the possible grades?

• Positive assessment

• Negative assessment

 

Consequences of a negative assessment:

• A negative assessment on justifiable grounds will lead to the doctoral student being re-assessed within six months of the previous assessment.

• To that end, the doctoral student will prepare a new research plan.

Very important: a second negative assessment will lead to the student being withdrawn from the programme.

Remember that you must register the academic supervision within the stipulated deadlines every year, regardless of the grades obtained in the assessment in question.