FAX

Facsimile transmission, or fax, is a system of transmitting a document over the telephone system. It can be used to send a report, a letter, etc. Texts sent by fax must be preceded by a standard presentation sheet containing the University's logo, address, telephone number and fax number. Sometimes, however, an urgent message may be written directly on this sheet instead of constituting a separate document.

Format: DIN A4 (210 x 297 mm).

1. Identification of the text
In this section, which is a form you must fill in, you must include the main details of the sender and the addressee:

- The addressee's name and surname(s) and institution or organisation.
- The sender's name and surname(s) and unit or body.
- The date. 
- The addressee's fax number. 
- The number of pages.

2. Message
This section includes the reason for the fax. Whether the function of the first page is simply to introduce the accompanying documents —in which case the text can be extremely brief (I enclose the report ... as ...)— or it has the same function as a document, such as a letter or an internal memo, you must adhere to the structure and drafting criteria of such documents.

FAX

A/TO: Sr. Llompart, UNIVERSITAT ROVIRA I VIRGILI   
DE/FROM: Sra. Ventura, UNIVERSITAT POMPEU FABRA  
DATA/DATE: 3 May 2004  
NÚMERO DE FAX/FAX NUMBER: (+34) 977 24 33 19   
NOMBRE DE FULLS (INCLÒS AQUEST)/ NUMBER OF PAGES (INCLUDING THIS ONE): 5  
MISSATGE/MESSAGE:   

Dear Sr. Llompart,   

Please find enclosed the information you requested this morning over the phone. I would be grateful if, once you have had a close look at it, you would make any comments or observations you think fit. If you require any further information, please do not hesitate to get in touch with me.  

Yours sincerely,