Procedure Form & Where to submit it

Academic transcript application

See this page

  • If you don't have the UPF card with digital certification or an electronic national identity card, you should do a petition in this link to apply for your academic transcript.
  • If you are not member of the university community, and you do not have access to Campus Global, you should make a request to apply for your academic transcript.

Book a room for the doctoral thesis defence

Online form

Doctoral diploma application

Doctoral diploma

Certificates (other than a personal academic transcript)
  • Application:  Cost: 15€ + 6€ extra if you request postal delivery
    • The  payment could be done by depositing the certificate fee directly in the account number ES74 0049 1806 99 2412053335 (Banco Santander Central Hispano). You must attach the voucher of the deposit (proof of payment) and 
    • Submit your online application at the Electronic general instance indicating in which language you need the certificate letter.
Certificates. "PhD favorable progress report"
  • Submit your online application at the  Electronic general instance  Indicate clearly in the title field: PhD favorable progress report. (Please present the document as a PDF)

 

For any help you can ask to: 

Phone: (+34) 93 542 22 28

Help Desk Center (CAU) and telephone help: Monday to Friday from 9.00 to 20.00

Joint supervision of doctoral thesis 

Apply to be jointly supervised by more than one supervisor.

 

Documents required:

  • Joint supervision form
  • A renewal of your document of commitment signed by all supervisors, tutor and PhD student. Please bring to the Secretaria the original copy with handwritten signatures or digital copy only in case all of you have digital certificate signature.
  • A free-format thesis supervisor report providing the relevant scientific reasons for the joint supervision, signed by all thesis supervisors
  • Only for non-UPF supervisors:
  • Scanned copy of identity document 
  • Ask her/him to complete this form in order to collect personal and research data.

Attention!    Please check Requirements to be a thesis supervisor: 

  • To have current or recent accredited research experience with at least five recent publications.
  • To be PI of a research project obtained in competitive calls which is active (not compulsory for 2nd supervisor).
  • To be able to assure a continuity in the contractual relationship that allows the correct and complete development of the doctoral thesis

Submit your application online at the  Electronic general instanc ( as PDF)

For any help you can ask to: 

Phone: (+34) 93 542 22 28

Help Desk Center (CAU) and telephone help: Monday to Friday from 9.00 to 20.00

Joint supervision under agreement with universities in other countries ("Cotutorship")

Check the requirements and how to apply 

 

Submit your application online at the  Electronic general instance

For any help you can ask to: 

Phone: (+34) 93 542 22 28

Help Desk Center (CAU) and telephone help: Monday to Friday from 9.00 to 20.00

 

Mentions in the doctoral diploma

Mentions

Submit the doctoral thesis

See the page "Submit your thesis"

Temporary break application

  • For personal reasons:
    • If you need a break for personal reasons this will last a maximum period of one year, which may be extended for a further year. This application must be justified and suport by a thesis supervisor report.
  • For medical reasons or special situations:
    • In that case, the deadline for submiting the doctoral thesis will be extended for the time that this situation lasts. Special situations:
      • Temporary disability
      • Risk during pregnancy
      • Maternity or paternity
      • Adoption or fostering
      • Risk during breastfeeding

 

keep in mind that:

the regulation did not authorize any temporary break once you are on time extension period (except for medical reasons). 

Submit your application online at the  Electronic general instance

For any help you can ask to: 

Phone: (+34) 93 542 22 28

Help Desk Center (CAU) and telephone help: Monday to Friday from 9.00 to 20.00

 

Thesis reading certificate 

Thesis certificate 

Thesis supervisor or research group change 

Documents required:

  • A free-format thesis supervisor report providing the reasons for the change, signed by all thesis supervisors
  • Withdrawal of the thesis supervisor (signed by the current supervisor)
  • Acceptance of the new thesis supervisor (signed by the new supervisor). In case of Non-UPF supervisors: identity document (DNI, NIE) and abridged. (CV + form)
  • Application form
  • A renewal of your document of commitment

Application form 

In this case, a renewal of your document of commitment is needed. The original document must be submitted signed by the PhD student, supervisor/s, tutor (if the tutor and the supervisor are the same person, he/she can sign twice). Remember to update the Document of Commitment of your Activities Document.

Submit your application online at the  Electronic general instance

For any help you can ask to: 

Phone: (+34) 93 542 22 28

Help Desk Center (CAU) and telephone help: Monday to Friday from 9.00 to 20.00

 

Thesis title change 

Doctoral Thesis Title Registration Form

Time extension to defend the doctoral thesis  

The doctoral thesis must be defended within six months of the date of appointment of the board of the doctoral thesis.

The academic committee of the doctoral programme may authorize an extension of this deadline when justified grounds for doing so arise.

Documents required:

  • A report of your/s thesis supervisor/s (signed by the supervisor/s)  explaining the reasons and informing an estimated period by which the student will defend the doctoral thesis.
  • Time extension application form 

REGULATION (art. 18.1)

Submit your application online at the  Electronic general instance

For any help you can ask to: 

Phone: (+34) 93 542 22 28

Help Desk Center (CAU) and telephone help: Monday to Friday from 9.00 to 20.00

 

Time extension to submit the doctoral thesis 

1st Time extension Documents required:

  • 1st time extension application form (signed by you and your thesis supervisor)

​

2nd Time extension Documents required (under  exceptional  circumstances):
  • A report of your thesis supervisor/s giving explicit support to the application, explaining the reasons for this second year extension and including a specific work plan with an estimated deposit date by which the student will deposit the thesis during the following academic year (signed by the supervisor/s).
  • 2nd time extension application form

Recommended time to apply: between 3 and 5 month before your deadline 

REGULATION

Submit your application online at the  Electronic general instance

For any help you can ask to: 

Phone: (+34) 93 542 22 28

Help Desk Center (CAU) and telephone help: Monday to Friday from 9.00 to 20.00

 

UPF card (Further information)

Appointment for obtaining or renewing your UPF card

Please, the appointment day bring your DNI (original) or, in case of foreigners, your NIE or Passport (original)

Withdrawal of registration 

Check this page, second point 

Application Form
Part-time regime application
Applications: submitted before August 1st
Resolution: by the end of Setember
 

Application Form

Submit your application online at the  Electronic general instance

For any help you can ask to: 

Phone: (+34) 93 542 22 28

Help Desk Center (CAU) and telephone help: Monday to Friday from 9.00 to 20.00

 

Procedure for the authorization, defence and publication of doctoral theses affected by protection or knowledge and/or technology transfer processes. 

 

Prior to the deposit of the thesis, the student must apply to their doctoral programme's Academic Committee, for permission to submit their thesis with a protection process and/or confidentiality agreement associated to it. 

You should present your application via any of the UPF Registry's offices  Electronic general instance

For any help you can ask to:  Phone: (+34) 93 542 22 28

Help Desk Center (CAU) and telephone help: Monday to Friday from 9.00 to 20.00

The application must be accompanied by:

1. Application form

2. One full and one encrypted copy of the thesis.

3. A certificate to prove that your thesis is affected by protection (this can be the patent applications or a report from your research center patents responsible to certify that potentiallity of your thesis results to becom a patent)

4. A report from your thesis supervisor endorsing your confidentiality application.
  • How to present your EMBL activities certificate to incorporate it into your phd activities document
  • Submit your online application at the  Electronic general instance  Indicate clearly in the title field: EMBL activities certificate
  • Attach at your application the official EMBL certificate transcript detailing all the actvities done and satisfactory pass:
    • 1st year TAC report 
    • EMBL Certificate detailing all the actvities done and satisfactory pass
  • Upload to the Activities Document your EMBL certificate

 

For any help you can ask to: 

Phone: (+34) 93 542 22 28

Help Desk Center (CAU) and telephone help: Monday to Friday from 9.00 to 20.00