FAQ

1. What is Campus Treball?
   Campus Treball is the application through which internship and job offers are posted, and internship agreements are managed.
   In order to get the most out of Campus Treball, you must fill in the section on your CV and keep the information up to date.
   
    
2. How can I get access?
   Enter Campus Global with your credentials, go to the “Applications” section and click on the Campus Treball icon.
   
    
3. For how long will I have access?
   You can access Campus Treball whenever you want, though the Internship Board is exclusively for students. Once you have completed 75% of your study credits, you will also be able to access the Job Board. 
   
   Once you graduate, you must register for the UPF Alumni programme in order to continue accessing the Campus Treball Job Board indefinitely (service free of charge).

1. What types of internships are there?
   Academic internships can be curricular and extracurricular:
   
       - Curricular internships appear in the curricula with the corresponding allocation of credits, regardless of whether they are required or optional.
   
       - Extracurricular internships are not included in the curricula (they are not recognised as credits) and are voluntary.
         They aim to promote students’ professional development and job placement.
   
    
2. What are the requirements to be able to do an internship?
   You must be a UPF student, meaning that you are currently enrolled in an official course (Bachelor, Master, or Doctorate) at Pompeu Fabra University for the academic year when you want to do the internship. You can do an extracurricular internship from the first year. If you want to do a curricular internship, you must check the requirements on the website or at the UGA for your studies.
   
   To start an internship, it is very important to have managed an internship agreement through Career Services and that it is signed by the three parties: student, UPF and company/institution where you will carry out the internship.
   
    
3. How can I get my electronic certificate to sign the internship agreement?
   The documentation relating to the internships will be signed electronically. If you do not yet have a digital identification system, you can obtain the idCAT electronic certificate by following these steps:
   
   - Request the certificate by entering your details in this application form.
   
   - Go to a UPF PIE or an idCAT registration entity to validate your identity. You must bring the original of the identification document (example: DNI) that you used to request the idCAT certificate and a photocopy.
   
   - You will then receive the link to download your idCAT certificate by email.
   
   Here you can consult the electronic signature user manual.
   
    
4. If I finish my studies in the middle of the academic year, how long can I do an internship?
   Reaching all the credits of your studies during the academic year is not an impediment to continue doing an internship until the last day of the academic year. However, if you request the title of your studies, you will lose the status of student, and you will not be able to do an internship. So, if you finish your studies and want to continue doing an internship for the rest of the course, it is very important that you mustn't apply for the title of your studies until you end the internship period.
   
    
5. Can I do an internship if I only enrol on one minor?
   No. If you only enrol one minor, you do not have the status of a student and, therefore, you do not meet the requirements to be able to do an internship.
   
    
6. Can I do two internships at the same time?
   Yes, as long as they are compatible with your academic obligations (attendance of classes and seminars) and do not exceed the 800 hours of maximum internships per academic year, eight hours per day and 40 hours per week.
   
    
7. Can I do an internship once I have finished my studies?
   While you are studying, you can do an internship until the last day of the academic year in which you are enrolled. From then on, your academic relationship with the university ends, and it is no longer possible to formalize internship agreements, as this is an exclusively academic activity.

    

8. Can I do internships abroad?

   Yes of course! They are managed and evaluated in the same way as internships in Spain. Here are some ways to find international offers:
   
       — Internships at the Ministry of Foreign Affairs, European Union and Cooperation (MAEC). This three- or four-month internship provides access to different Spanish embassies and consulates around the world. There are three annual calls. Find out about the programme.
   
       — Internships at the delegation of the government of Catalonia in the European Union. They are posted at Campus Treball.
   
        — You can also find other international offers posted at Campus Treball.

        — If you need advice to find out about all the international opportunities, make an appointment with career guidance team, and they will give you information and resources to find the internship you are looking for.
   
   If you find an internship in the EU, you can apply for the Erasmus+ Internship grant. They promote mobility internship students to companies in the EU and participating countries. For more information, go to the Erasmus+ internships webpage.

   Remember that if you go abroad, you must have health, liability, and accident coverage to cover any eventuality during your stay abroad. If you go to Europe, make sure you have a European health card and check your health coverage in your destination country.

   Remember that from 1 January 2021, if you go to the United Kingdom, you will have to apply for an internship visa. 
    

9. What should I do if the terms of the agreement are not met?
   Contact the Career Services. Find out the contact information.
    

10. Can I take a vacation during an internship?
    In the case of a non-employment relationship, the student does not earn the right to enjoy a paid vacation. However, you can agree with the organisation to take a few days off, which must be specified in your internship application.
    
     
11. What do I do in case of illness or indisposition?
    If you feel unwell and cannot do your internship, you must notify your tutor at the institution.
    
    If the internship is paid, you must present a sick note issued by the corresponding GP. Once the period of illness has ended, you must bring the confirmation statements (if you have one) and the doctor’s certificate of fitness to work. In the case of unpaid internships, you must present proof that you visited the doctor.
    
    In both cases, you must catch up on the hours not worked at another time
    
     
12. What should I do if I have an accident during an internship?
    If you have an accident while you are doing your internship, or going to and returning from your internship, the first thing you should do, if you need medical assistance, is to be attended to (at the nearest CAP, hospital or medical centre).

    Once you have been attended to, you must report the accident to the health insurance company in order to be able to follow it up correctly.

    12.1 If you are doing an internship and receive a study grant, the company, or entity will have registered you with the Social Security as a paid intern. Contact the company or entity where you are doing the internship, and it will indicate the steps to follow.

    12.2 If you are doing an internship and do not receive any payment for your studies, the university will have registered you with the Social Security as an unpaid intern. Contact the Careers Service and let us know what has happened to you by filling in this form.

    12.3 If while you are doing an internship, and you do not receive any study allowance, you are already paying Social Security contributions (as a self-employed worker, or as a recipient of unemployment or sickness benefit, among others), the UPF will not be able to register you with the Social Security as a student on work experience, so you will not be covered by the University's mutual insurance company. In this case, you do not need to report the accident to any health insurance company. However, you can always make use of the school insurance.
     

13. Do I have to pay to do an internship?
    No, except for the registration of the internship subject if it is a curricular internship.

     

14. What can I do if I suffer discrimination or harassment?
    If in the course of the internship you experience discrimination or sexual harassment on the grounds of your sex, sexual orientation, identity or gender expression, please contact the UPF’s Equality Department.
    The right of trans people to be referred to by their pronouns in the organisation where they do their internship is guaranteed. 
    
    If the situation of discrimination is due to your place of birth, racial or ethnic origin, functional diversity, political orientation, religion, socio-economic status, language or any other personal or social circumstance, please contact the Career Services.
    
    The UPF will be by your side at all times to accompany you and take the appropriate action.
    
     
15. Can I validate work experience for internship credits?
    Some faculties allow this, as long as the assigned tasks are related to your studies. Check if your faculty allows it, as it will depend on the curriculum. If it does, find out about the procedure for recognizing credits for curricular internships on the website or at the secretariat of your studies.
    
     
16. Can I do long-distance internships?
    The university does not recommend carrying out internships in a 100% online format. In this sense, it is recommended to prioritize internships in a face-to-face format or, alternatively, in a hybrid format —a combination of face-to-face stays and online activities—, as long as the established training objectives are guaranteed.
    
     
17. Can I be absent from the scheduled hours of the internship?
    Yes, according to the regulations, you may be absent for the essential time due to academic obligations or participation in governing and representative bodies of the University. Health care, or other circumstances agreed upon with the collaborating entity and the University. However, you must notify the university in advance and present the corresponding supporting documents, if requested by the collaborating entity. You must request the necessary certificates from the Secretary's Office at your school (not from the teaching staff).

1. When will I be included in the Social Security system?

Starting from January 1, 2024, and according to the provisions of DA52 of RDL 8/2015 of October 30, whenever you do an internship you will be included in the Social Security System, regardless of whether the internship is PAID or UNPAID.

Nevertheless, in the case of UNPAID internships, the UPF will request your registration to the Social Security Regime, as an intern student, and will communicate the days of the internship for contribution purposes, but if at the time of the internship, you are already contributing (for example: as an employee or as a recipient of unemployment benefits), contributions as an intern student will not be carried out.

2. Who is responsible for including me in the Social Security system?

If the internship is PAID, the company or host entity where you are undertaking the internship is responsible for Social Security obligations such as registering and paying contributions. Please note that a small monthly fee will be deducted from your study grant to cover this expense. Check the distribution and monthly amounts to be paid by each party (see the “Contributions for training and apprenticeship contracts” table). 

If the internship is UNPAID, the responsibility for Social Security obligations still lies with the company or host entity where you are undertaking the internship. However, the university has decided, as provided by the regulations, to assume these obligations. Even so, the university has decided that it will be the one to assume these obligations. Therefore, in the case of UNPAID internships, the UPF will be responsible for the management and cost of student's Social Security inclusion.

3. On what day will I be registered in the Social Security system? And when will I be deregistered?

Inclusion in the Social Security system will be effective from the date stated in the internship agreement as the start date of the internship (START DATE). The procedure may take place before or after this date. 

On the day you finish the internship, you will be deregistered from the Social Security system, with the date stated in the agreement as the end date of the internship (END DATE). This procedure may also take place a few days before or after the deregistration date.

4. What do I need for inclusion in the Social Security system?

Whether you are undertaking a PAID or UNPAID internship, you will need to have a Social Security number (NUSS) that identifies you in your dealings with the Social Security system. You may already have a NUSS and not be aware of it or unable to find the number. It is also possible that you have never been assigned one.

5. How can I obtain a NUSS?

The UPF has already applied for NUSS directly to the Social Security, so it is likely that the field with NUSS, in your profile on Campus Treball, is already filled out.

If it is not there, you will need to consult it or request it again. In this document, you will find all the instructions on how you can consult and/or request the Social Security number (NUSS).

Once you have the NUSS, you will need to enter it in your profile in Campus Treball:

1. Enter Campus Treball (through the Global Campus).
2. Go to ‘My profile’ and click on the option ‘Edit’.
3. Enter your NUSS in the field ‘Social Security Number (NUSS)’.
   Important: the NUSS has 12 numerical characters and is written without spaces or symbols (-, /, etc.).
4. Click on ‘Undo’ to save the update.

In the FAQs that Social Security has enabled for students, you will also find instructions on how to obtain it. Check it out here.

6. What will be the protective action derived from my inclusion in the Social Security as a student in practice?

The implications are different depending on whether the inclusion is due to PAID internships or UNPAID internships.

If the internship is PAID:

1. The students will be treated as self-employed workers and the protective action will be the one corresponding to the Social Security regime to which they are registered.
2. The protective action will be the one corresponding to the applicable SS regime with the exclusion of protection due to unemployment (unemployment), the coverage of the Wage Guarantee Fund and Vocational Training.

If the internship is UNPAID:

1. The students will be treated as self-employed workers and the protective action will be the one corresponding to the Social Security regime to which they are registered.
2. The protective action will be the one corresponding to the applicable SS regime with the exclusion of protection due to unemployment (unemployment), the coverage of the Wage Guarantee Fund and Vocational Training.
3. Protection for temporary incapacity arising from common contingencies will also be excluded. In other words, it does not give you the right to receive a benefit in the event that a doctor has discharged you, for example, due to a common illness.

7. When undertaking internships, do I contribute by days or whole months?

If you are undertaking PAID internships, you will contribute to contribution group 7 for whole months, regardless of the number of days of internships you do each month.

In the case of UNPAID internships, you will contribute to contribution group 8 for each day of internships, regardless of the number of hours you do each day. 

Example: a student undertakes 80 hours of internships in one month (20 hours per week).

• If the internships are PAID, they will contribute for a whole month (30 days), regardless of whether they do 20 hours spread over 5 days or 20 hours spread over 3 days. 
• If the internships are UNPAID:
  • If they do 4 hours from Monday to Friday, they will contribute for 20 days of the month (5 days x 4 weeks).
  • If they do 5 hours from Monday to Thursday, they will contribute for 16 days of the month (4 days x 4 weeks)

8. Can I do PAID internships and receive unemployment benefits? 

No. Undertaking paid internships, even if they do not result in an employment relationship, does involve financial compensation for the participants and their inclusion in the General System of Social Security. As a result, it is not compatible with receiving unemployment benefits.

We recommend that if you want to do paid internships and are receiving unemployment benefits, you contact the State Public Employment Service (SEPE) before starting the internship to regularize your situation.

9. What if I do UNPAID internships? Is it compatible with receiving unemployment benefits?

Yes, it is compatible to receive unemployment benefits and be registered with Social Security for UNPAID internships.

10. If I have done UNPAID internships in previous academic years, am I entitled to contribute for those days?

If you have completed an UNPAID external academic internships before January 1, 2024, you will be elegible to sign a special agreement, with the terms and conditions determined by the Ministry of Inclusion, Social Security and Migration, which allows you to count the contribution for the internship periods completed before the effective date, up to a maximum of 5 years. 

If you have carried out PAID internships prior to November 1, 2011, you can also request the calculation of the contribution retroactively.

You can request the certificate of these stays at the UPF using this form.

For each stay you wish to certify, you must complete a form.

If you are a Medicine graduate, for all mandatory internships (Grade I, II and III internships, integrated Medical-Surgical Pathology internships I and II and internships in the General Rotary Program) you only need to fill out the form once.

11. If I do both PAID and UNPAID internships at the same time, how will I contribute? 

If you are simultaneously undertaking PAID and UNPAID internships, and you have authorization from UPF to do so, you will be included in the Social Security system by two entities. On the one hand, the company, or organization where you are undertaking the paid internship will include you (and you will contribute to Group 7), and on the other, the University will include you for the unpaid internship (and you will contribute to Group 8).

12. Does it make any difference if the internships are CURRICULAR or EXTRACURRICULAR?

NO. In terms of inclusion in the Social Security system, it does not matter whether the internships are curricular or extracurricular. 

13. If I do internships abroad, will I be registered with Social Security system?

If you undertake UNPAID internships abroad, the University will include you in the Social Security system. However, this does not exempt you from the obligation to take out medical insurance, civil liability insurance, and accident insurance that cover any eventualities during your stay abroad.

However, if you undertake PAID internships abroad, you will be subject to the regulations of the host country.

14. What happens if I do an internship, and I am a beneficiary of a MUFACE, MUGEJU or ISFAS mutual holder?

If you are a beneficiary of a mutual holder when doing external academic internships in the scope of application of the DA52, you will be covered by the corresponding mutual for the provision of healthcare for common contingencies.

Do I have to pay income tax (IRPF) if I undertake internships?

Yes, in the case of PAID internships. The Tax Agency considers this remuneration as employment income and, therefore, subject to withholding tax according to the criteria established by tax regulations. In this case, the entity will apply a minimum withholding rate of 2% for income tax. If you want to change this percentage and increase it, you must communicate this to the entity where you will undertake the internships.

In the case of UNPAID internships, since you do not receive any remuneration, there are no implications in terms of income tax. 

1. Do I need any additional insurance for internships?

If the internships are PAID, you do NOT need to contract any additional insurance, as your Social Security contributions cover situations of temporary disability due to common or professional contingencies. 

If the internships are UNPAID, Social Security contributions do not cover situations of temporary disability due to common contingencies. Therefore:

• If you are under 28 years old (or turn 28 during the academic year in which you undertake the internships), you do not need to contract any additional insurance, as you will be covered by the school insurance.
• If you are over 28 years old, you do need to contract private insurance that covers benefits related to common contingencies (illness, accident, or family incidents).

2. Do I need to contract any additional insurance if I undertake internships abroad?

Yes, you need to have medical insurance, civil liability insurance, and accident insurance that cover any eventualities during your stay abroad.

• For medical assistance, apply for the European Health Insurance Card (EHIC) from the National Institute of Social Security (INSS), which provides basic cover in EU countries, Iceland, Liechtenstein, Norway, Switzerland and UK, and allows you to access the healthcare system of the destination country. However, this insurance is not an alternative to travel insurance; its benefits may often be insufficient in case of repatriation or certain medical interventions. Therefore, you will need to contract additional private medical insurance.
• Civil liability insurance covers damages caused by the student, whether or not they are at their workplace.
• As for accident insurance (which covers damages caused to the student at the workplace), some companies may already have worker cover. However, this is not mandatory, and the conditions may vary greatly between countries. If the host entity does not cover this, you will need to contract accident insurance.

Therefore, if you undertake internships abroad, you need to contract additional insurance. The company Oncampus offers various insurance options at special prices for the UPF university community. They can advise you on the best option at a good price.

1. Qui em pot orientar sobre les pràctiques internacionals?

Des del Servei de Carreres Professionals disposem d’un equip d’orientació especialitzat que et pot assessorar i facilitar informació i contactes per la cerca i realització de les teves pràctiques a l’estranger.

Sol·licita una cita aquí.
 

2. Amb qui puc parlar per demanar informació?

Pots escriure un correu a [email protected]. Et donarem la possibilitat de contactar per correu, telèfon, videotrucada o de manera presencial, el que et sigui més còmode, amb una persona especialitzada en la gestió de beques Erasmus+ Pràctiques.
 

3. A on busco les ofertes pràctiques?

Actualment, a banda de les que puguis trobar al Campus Treball o a la nostra pàgina web, a l’apartat de convocatòries de pràctiques, no disposem d’un cercador específic de pràctiques internacionals. Les has de trobar tu mateix/a, però recorda que el servei d’orientació et pot facilitar recursos per la teva cerca. Demana la teva cita!
 

4. Quina documentació he de presentar?

La documentació que cal presentar per sol·licitar la beca la trobaràs en aquest apartat de la pàgina web de la convocatòria.

Un cop se t’ha atorgat la beca, hauràs de presentar més documentació, diferenciada en: abans de marxar, durant el procés i un cop acabis l’estada. Aquesta informació la trobaràs en aquest apartat, on s’explica amb detall cada document.
 

5. Quin és el meu coordinador/a acadèmic de pràctiques Erasmus+?

Depenent del teu àmbit d’estudis tindràs assignat un/a coordinador/a de pràctiques Erasmus+. Consulta a la nostra web, a l’apartat de coordinadors/es quin correspon als teus estudis.
 

6. On puc veure si se m’ha atorgat la beca?

A les resolucions que es publiquen a la pàgina web de la convocatòria (a baix de tot). Per a cada període de sol·licitud (mensualment) es publica una resolució provisional i una definitiva.

Pots consultar les dates de publicació de les resolucions en el calendari de la convocatòria actual.
 

7. Si estic fent una mobilitat per estudis, puc sol·licitar la beca Erasmus+ pràctiques?

Sí, sempre que les estades (estada acadèmica i estada en pràctiques) no siguin simultànies.
 

8. Necessito una assegurança per poder marxar?

Sí, és un dels documents imprescindibles que cal presentar un cop se t’ha atorgat la beca. Una còpia de la pòlissa d’assegurances mèdica privada que cobreixi qualsevol eventualitat durant la teva estada a l’estranger. Recorda que Oncampus ofereix unes condicions beneficioses per als i les estudiants de la UPF. Així i tot, si ja disposes d’una assegurança mèdica privada que et cobreix, la pots presentar.
 

9. Si viatjo en transport sostenible, quina documentació he d’aportar?

Si viatges en autocar o ferrocarril rebràs un import extra de la teva beca. Caldrà aportar el tiquet de compra del transport utilitzat tan d’anada com de tornada així com el bitllet.
 

10. La universitat em facilita allotjament?

No, l’allotjament l’has d’aconseguir pel teu compte. Hi ha entitats d’acollida que faciliten trobar l’allotjament en el país de destí. Pots consultar-ho amb la teva entitat d’acollida per si et poden assessorar.

11. Les pràctiques Erasmus+ cotitzen a la seguretat social?

Sí, la universitat informa la Seguretat Social sobre la durada de les teves pràctiques (data d’inici, data de fi i dies totals). És la Tresoreria General de la Seguretat Social l’encarregada de donar-te d’alta com a estudiant en pràctiques en cas que la teva situació així ho permeti. Per a més informació amb relació a la inclusió, al Règim General de la Seguretat Social, dels estudiants en pràctiques, pots consultar l’apartat de preguntes freqüents.