Data protection (selection process PAS)

Personal data processing

1. In accordance with the General Data Protection Regulation (EU) 2016/679, Pompeu Fabra University is responsible for all personal information submitted, when applying, by participants in the call, as well as all other documents they may submit and, if applicable, documents that may be generated as a result of participation in this selection process.

2. The data will be used for the purpose of managing the selection processes of administrative staff. That is, for all activities relating to the admission or exclusion of applicants, dealing with possible appeals, verifying the data submitted by the candidates, the implementation of tests and exercises, and assessment the competitive phase.

The processing of personal data will not, under any circumstances, involve any decision making or automated profiling.

All personal data processed, including image and voice, if applicable, will be stored to deal with any appeals or complaints, in accordance with the terms established in the regulatory framework and in accordance with the regulations applicable to files. If you agree to be incorporated into a pool of candidates, your data will be kept as long as you don’t express your opposition.

3. The legal basis for data processing is legal obligation. The University will process data in accordance with Articles 75 and 76 of Organic Law 6/2001, of 21 December, on universities; Article 74 of Law 1/2003, on universities of Catalonia; and Article 9 of Law 19/2014, of 29 December, on transparency, access to public information and good governance, and all other applicable legislation. Shall you agree to be included into a pool of candidates, the legal basis for the personal data processing would be your consent.

4. Personal data will be processed by Pompeu Fabra University. Auxiliary services will be used, supplied by companies of the information society with which contracts have been previously signed who preserve the privacy of the data submitted. Data may also be processed by third parties involved in the selection process by virtue of being members of or advisors to the Selection Committee, upon signing a confidentiality agreement.

In compliance with the provisions of Law 39/2015, of 1 October, on the common administrative procedure of the public administration, and Law 19/2014, of 29 December, on transparency, access to public information and good governance, lists of candidates admitted that pass a certain test may be published on the University website, identified by their given name(s) and family name(s) plus four digits of their ID. The list of candidates excluded or that do not pass a particular test may be published on the University website identifying them by means of University records entry registration number of the application for admission to selection tests.

Your data will not be transferred to third parties without your consent, except in the cases provided for by law.

5. Pompeu Fabra University may take photographs, capture and record the image and voice of the participants in the implementation of practical tests and interviews, reproduce and use the images (photographs and/or recorded videos), free of charge, by any procedure or medium, in order to settle the selection process.

The above, with the sole exception and limitation of uses or applications that may infringe on the right to honour under the terms of Organic Law 1/1982, of 5 May, on civil protection of the right to honour, personal and family privacy and image.

6. Participants may exercise their rights of access, rectification, objection, deletion, restriction and portability by addressing the general manager of the University ([email protected]). You may contact the University data protection officer ([email protected]) for matters concerning your data. You are entitled to lodge an appeal with the Catalan Data Protection Authority (http://apdcat.gencat.cat).