Due to an important increase in the number of applications, turnaround times during the review may become slower. 


Our goal is for the review process to follow the tentative timeline shown in the figure below:



CIREP applications are discussed and decisions made in the committee’s meetings, which are usually scheduled on the last Thursday of the month. As shown in the figure, a minimum of five weeks after the prescreening is complete and before the committee’s meeting is needed. Below we list tentative deadlines to submit an application in order for it to be considered at a given meeting.


Submission deadline

CIREP meetings

12 November 2020 17 December 2020
10 December 2020 28 January 2021
21 January 2021 25 February 2021
18 February 2021 25 March 2021
18 March 2021 29 April 2021
22 April 2021 27 May 2021
13 May 2021 17 June 2021
10 June 2021 15 July 2021
15 July 2021 16 September 2021
30 September 2021 28 October 2021
21 October 2021 25 November 2021
11 November 2021 16 December 2021

Please note that the review process may take longer as it depends on a variety of factors: the nature and complexity of the research project, the date of submission, the PI’s turnaround time, the volume of applications under review, etc. 


Furthermore, new applications are initially prescreened to ensure they are detailed enough to evaluate the project’s ethical and data protection implications. At this stage, it is crucial that PIs respond quickly to CIREP’s information requests or questions so that the prescreening is taken care of in a matter of days. The prescreening phase is not included in the approximate timeline.