Our goal is for the review process to follow the tentative timeline shown in the figure below:



CIREP applications are discussed and decisions made in the committee’s meetings, which are usually scheduled on the last Thursday of the month. As shown in the figure, a minimum of five weeks after the prescreening is complete and before the committee’s meeting is needed. Below we list tentative deadlines to submit an application in order for it to be considered at a given meeting.


Submission deadline

CIREP meetings

12 December 2019

30 January 2020

23 January 2020

27 February 2020

20 February 2020

26 March 2020

19 March 2020

30 April 2020

22 April 2020

28 May 2020

21 May 2020

25 June 2020

11 June 2020

16 July 2020

16 July 2020

17 September 2020

23 September 2020

29 October 2020

22 October 2020

26 November 2020

12 November 2020

17 December 2020


Please note that the review process may take longer as it depends on a variety of factors: the nature and complexity of the research project, the date of submission, the IP’s turnaround time, the volume of applications under review, etc. 


Furthermore, new applications are initially prescreened to ensure they are detailed enough to evaluate the project’s ethical and data protection implications. At this stage, it is crucial that PIs respond quickly to CIREP’s information requests or questions so that the prescreening is taken care of in a matter of days. The prescreening phase is not included in the approximate timeline.