Due to an important increase in the number of applications, turnaround times during the review may become slower. 


Our goal is for the review process to follow the tentative timeline shown in the figure below:



CIREP applications are discussed and decisions made in the committee’s meetings, which are usually scheduled on the last Thursday of the month. As shown in the figure, a minimum of five weeks after the prescreening is complete and before the committee’s meeting is needed. Below we list tentative deadlines to submit an application in order for it to be considered at a given meeting.


Submission deadline

CIREP meetings

11 November 2021 16 December 2021
16 December 2021 27 January 2022
20 January 2022 24 February 2022
17 February 2022 24 March 2022
17 March 2022 28 April 2022
21 April 2022 26 May 2022
12 May 2022 16 June 2022
9 June 2022 14 July 2022
21 July 2022 22 September 2022
22 September 2022 27 October 2022
20 October 2022 24 November 2022
10 November 2022 15 December 2022

Please note that the review process may take longer as it depends on a variety of factors: the nature and complexity of the research project, the date of submission, the PI’s turnaround time, the volume of applications under review, etc. 


Furthermore, new applications are initially prescreened to ensure they are detailed enough to evaluate the project’s ethical and data protection implications. At this stage, it is crucial that PIs respond quickly to CIREP’s information requests or questions so that the prescreening is taken care of in a matter of days. The prescreening phase is not included in the approximate timeline.