The days of all dates specified as deadlines hereafter are included. For example 31.01.2017 means 31.01.2017, 23h59.
31.01.2017: Constitution of the evaluation commission
The thesis of each student will be evaluated by a commission of three members. In all cases the principal supervisor of the individual student as well as the academic coordinator (Prof. Dr. R.G. Andrzejak) are the first two members of the commission. A third commission member will be proposed by the principal supervisor. Ideally, this third member should not be from the research group of the principal supervisor. In case the student has a second supervisor, this second supervisor cannot be the third member of the commission. The constitution of the commissions will be finished and communicated to the students by 31.01.2017.
31.01.2017: First written draft
Students have to send a first written progress report to their supervisor. The supervisor will provide the student with feedback on this draft. This draft is not supposed to comprise all sections of the planned thesis. For example, it cannot contain the results and their discussion yet. Instead it should contain, for example, the assessment of the state of the art and/or first parts of the methodology. The student should arrange with his/her supervisor which sections and subsections should be included in the first draft. Importantly, while this draft is supposed to include only some first parts of the thesis, the student is expected to target at the high quality of writing and rigor expected from the final written thesis report. Accordingly, the student should ask his supervisor as well as further members of his/her research group for feedback on his/her writing already during the preparation of the first draft. Furthermore, this first draft should already follow the formatting rules described in the section linked here.
During March 2017: First oral progress report
The student has to make an oral presentation about his/her progress to his/her research group and supervisor. They will give feedback to the student about this presentation. In analogy to the first written draft, this oral presentation is not supposed to comprise all sections of the planned thesis. Nonetheless, in continued analogy to written intermediate reports, the student should aim at making an oral presentation that reaches the high standards expected from the final oral thesis presentation.
31.03.2017: Second written draft
Students have to send a second written thesis draft about their progress to their supervisor. This second draft represents the continuation and extension of the first draft described above. It should reflect all feedback the student received for his/her first draft. While it is still not expected to include all sections of the planned thesis, the second draft should include additional sections such as further parts of the methods, experimental design, first results, first figures, etc. Again the student should arrange with his/her supervisor which sections and subsections should be included in the second draft. Importantly, the quality and rigor of writing is now supposed to meet the high standards expected from by the final thesis.
19.06.2017: Complete written thesis
Students have to send the complete written thesis report to all three members of their commission. This report is no longer any preliminary draft. This report must be complete, all sections must be included. The quality of presentation and rigor of writing must now meet the high standards expected from a master thesis. Ideally, the quality of this report will be such that it will not require any changes and the report can later (by 10.07.2017) be submitted as the complete and final written thesis.
20.6.2017-03.07.2017: Period for revision requests by commission
The complete written thesis submitted by 19.06.2017 will be reviewed by the commission. In case the commission detects any shortcomings in the thesis, this will be communicated to the student. Corresponding revisions will be requested. Depending on the quality of the text, the required revision may range from ‘major reorganization and rewriting required’ to ‘no changes needed’.
10.07.2017: Complete and final written thesis
The student has to submit his/her final written thesis report to all three members of the commission. This final version should reflect all revision requests received on the version submitted by 19.06.2017. The commission members will propose a grade for this final written report. This grade will be communicated to the academic coordinator of the master. At this stage, the grade will not be communicated to the student.
17.07.2017-21.07.2017 (both included)*: Period for oral presentations.
*Only in the exceptional case that commission members are not available during this period, the days 13., 14., 24., 25.07.2017 can be used as alternative presentation days.
The student gives an oral presentation of his thesis project to the commission and the public. The exact date and time of the presentation will be scheduled by early July 2017. The presentations are public. The schedule of all presentations will be published on the website of the master. The members of the student’s research groups are expected to assist. All students should go to all students’ presentations. Students’ family and friends are encouraged to attend. The commission members will propose a grade for this oral presentation. This grade will be communicated to the academic coordinator of the master. At this stage, the grade will not be communicated to the student.
26.07.2017: Communication of final grades to the students
The academic coordinator of the master will communicate the final grade to each individual student. Recall that the academic coordinator, Prof. Dr. R.G. Andrzejak, is member of the commissions of all students. By reviewing all theses and presentations, he can assure that the same criteria and requirements are applied across all students. Accordingly, the final grades can be given only after the last oral thesis presentation. That is the reason why the grades are not communicated directly to the students after the submission of the final thesis texts (by 10.07.2017) or after the final oral presentation (during 17.07.2017-21.07.2017), but instead on the 26.07.2017.