Under the Covid-19 extraordinary circumstances, nowadays we can only offer you the option to present your thesis defence 100% online or on a semi face-to-face form. In the second case, the session is not open to the public. Just the thesis supervisors, tribunal members, PhD student and University staff to help you are allowed to access the defense room. 
  • Once the notification e-mail with the Doctoral Thesisi Defence Authorization and Approval of the Thessis Committee are received :

PhD student's duties

How to do it

1. Set a date for:

  • the Doctoral Thesis Defence 
  • and the pre-meeting

You can agree with your tribunal members and thesis supervisor any working day for your thesis defence and the pre-meeting on this times:

Monday to Friday From 9:00 to 14:00h 

For a different time, please confirm with the PhD secretariat to check if we can give you support.

2. For 100% Online defenses please follow this guide:

UPF Official App for your virtual session is Collaborate. We'll arrange your session from the PhD secretariat.
Please check first with the PhD secretaria the best option depending on your defense modality (semi face-to-face or 100% face-to-face). 

IMPORTANT.- You have to book the room for 4 hours1 hour before you start the defence and 3 hours for the actual thesis defence. (ex: If the thesis defence starts at 11.00 h the room must be booked from 10.00 to 14.00 h). Please remember to book also a pre-meeting date on the same room.

If you are interested in : 

1- PRBB Rooms:

The PRBB iner square rooms (Ramon y Cajal, Marie Curie, Charles Darwin are temporary closed for works. Predictably reopening at the end of the year). Please check at the prbb booking APP other able rooms:

You should create your account with your PRBB organitzacion official adress  here * (check availability  +  make a reservation) for any doubts contact to [email protected]

*The tool DAYSK allows you to book and reserve spaces such as conference and meeting rooms, terraces and others.

2- Josep Marull roomemail to us at  [email protected] (not well adapted for videoconferencing with reciprocity)

3- CUMAR building rooms (c/ Dr. Aiguader, 80): Reservations must be made via CAU indicating that a videoconferencing service is required. You cannot use your own computer; it is mandatory to use the one that is in the room

2. For SEMI FACE-TO-FACE defenses:

Book a room at Campus Mar for the Doctoral Thesis Defence.

 Available rooms:





3.  Inform the PhD Secretariat the details of the thesis defence :


   Fill out this online form to let us know your defense details:
Remember to notify the program secretariat of any change in the organization of your defense.
  • date, 
  • time the Doctoral Thesis Defence will start 
  • room booked 
  • period of time the room is booked
4.- Payment of the Doctoral Thesis Defence fee 

You will receive by mail a few days before your thesis defence a document to pay the Dissertation fee.

You can make the payment on line. 


5. Complete the TESEO file for the Spanish Ministry of Education, Culture and Sport 

Together with your defense autorization, the UPF PhD School will send you a detailed mail with indications to fill the TESEO before your thesis defense.