How to participate How to participate


Participation is targeted to PhD students from the Doctoral Program in ICTs. Students from other UPF programs or institutions are welcome to contact us if interested in joining.

The committee will give priority to 1st or 2nd year PhD students who have not presented their work in previous editions.

Please submit a poster related to your PhD proposal / ongoing research. You can also reuse a poster you already have from a conference. 

1. Abstract submission 

Submission form available here. 

  • Submission deadline: March 23rd
  • Acceptance notification: April 3rd

Note: "How to make a good abstract" slides here

2. Poster submission

Before April 15th, 2020 send your poster as a pdf file to us ([email protected]). Please use the name YOURNAME.pdf (not needed if you bring your own poster). 

Poster Design

  • Poster content must be limited to one page only, A0 size (1189 x 841 mm), portrait.
  • Posters from EITIC PhD students should include the EITIC logo. (cat: png format , ai format) (eng: png format) (cast: png format)
  • Please generate a pdf file if the poster is to be printed by the Department.
  • A poster combines text and graphics to make a visually pleasing presentation. The goal is to quickly and efficiently communicate your research project to viewers that will be walking by.
  • For more instructions on preparing a good scientific poster, refer to recent research seminars slides: here and here.

3. Award opt-in


There will be two awards:

  • EiTIC People's Choice Award: A travel grant of up to 1400€ to attend a scientific event related to the PhD research. 
  • María de Maeztu DTIC-UPF Open Science Award: 1.000€ to be used in further advancing the research of the awardee. If you wish to participate in this award it is required to fill in this form


4. Poster printing 

For students of the PhD program in ICTs at UPF, the printing of the posters will be carried out by the secretary of the Department. Posters can be collected the day before the event. Otherwise, please print your own poster and bring it the day of the workshop. 

5. Slides submission

  • Send a maximum of 2 slides as a pdf file. Please use the name YOURNAME_Talk.pdf

  • Recommended format: Landscape, Screen 16:9

6. Poster Setup

  • Each presenter will have a dedicated area for poster presentation.
  • All presenters should arrive to the venue at 9:30 to set up their posters as the session begins promptly at 10:00.
  • Pushpins to mount your posters will be provided onsite.
  • All posters will remain displayed throughout the day.

7. Short Talks

  • You will have 2’ to explain your poster. Aim to deliver the important points of your project in a comprehensible and convincing way.

  • Present the background and the purpose of your project, the main findings, and round off with a conclusion. 

8. Poster session & Questions in front of the poster 

  • You might be requested by the viewers to answer a few questions in front of your poster.

  • Answer questions using your poster as visual aid.



Reasons to participate

 “Conference Poster sessions are quite useful to show your ongoing work and get valuable feedback. Nevertheless, stage fright is always an issue. The department poster session on the other hand allowed me to show my current work, flaws and all, to my peers. The feedback I got was nothing but particular, personal and sincere. I got the chance to reinforce the weak-spots in my arguments by exchanging ideas with my coworkers in a relaxed environment. You can only leave the session with a clearer vision for your PhD. Do not miss it.” 

Luis Sanabria-Russo, PhD student at NeTS research group, EITIC-UPF.