How to apply for an ethical review of a research project involving human subjects

In order to promote the fulfilment of the basic ethical requirements of UPF research dealing with human beings, the CIREP has established the following procedure:


Step 1.  Self-assessment 

Principal Investigators of research projects at UPF must fill in a self-assessment Ethics Checklist Form of their research proposal and send a pdf/scan of it to [email protected] 

Download Ethics checklist form (WORD / PDF

If there is any YES answer, the researcher will have to proceed to step 2 and send the following documents:


Step 2. Ethics documents 

The researcher will need to prepare the following CIREP documents:

2.1. Summary Information Form

The Summary Information Form includes the title of the research activity and a 300-word summary. Some specific contents are: the field of research to which the activity belongs (for instance, communication), the type of human participants involved in it (for instance, infants...), estimated starting and end date, and whether it is a collaborative research. 

Download Summary Information form (WORD, PDF)

2.2. Procedure Form

The Procedure Form includes a detailed description of the research methodology (maximum 5000) words so that CIREP can evaluate the research activity and the ethical issues involved.

Download Procedure form (WORD, PDF)

2.3. Informed Consent Form(s)

The Informed Consent Form(s) Informed consent must be expressed by all participants of the research activity.

Check CIREP's Informed Consent Guide (guide)


Step 3. Peer review 

In addition to the CIREP's evaluation, an expert reviewer in the specific research field will evaluate the above mentioned documents and will issue a peer review.

A template is provided (Reviewer's evaluation form PDF)


Finally the CIREP experts will meet and discuss the individual case based on the researcher's documents and the peer review. After the panel discussion, an Ethics Review Report will be issued.


CIREP does not review research projects retrospectively. Thus, if dealing with human subjects, researchers will have to apply for ethical review prior to starting any research.
The estimate duration of an ethics and data protection review procedure is 12 weeks.