Universitat Pompeu Fabra
PCST Academy - Public Communication of Science and Technlology

Call for bids


Bids are invited to host PCST 14, the international conference on science communication.

The conference is scheduled for 2016.
All proposals should be made in writing by March 31, 2012.

Please send your proposal to Jenni Metcalfe (Convenor, Publicity Committee, PCST Scientific Committee) at the following address:
[email protected]

Proposals will be considered by the Scientific Committee of the PCST group at the PCST 12 Conference in Florence, from April 18 to 20.  Groups interested in hosting the conference should be available to discuss their bid with the Committee at that meeting. 

If you need more information, please see the PCST web site at: 


You could also discuss your proposal with members of the PCST Committee, including:

Jenni Metcalfe - [email protected]
Brian Trench - [email protected]
Michel Claessens - [email protected]
Toss Gascoigne - [email protected]
Jan Riise - [email protected]
Manoj Patairiya - [email protected]


PCST 14 follows a series of international conferences on science communication which began in Poitiers in 1989.
The schedule for past and future meetings is:

1.      Poitiers, France (1989)

2.      Madrid, Spain (May 1991)

3.      Montreal, Quebec, Canada (April 1994)

4.      Melbourne, Australia (November 1996)

5.      Berlin, Germany (September 1998) - ["Science Without Frontiers"]

6.      Geneva, Switzerland (CERN) (February 2001) - ["Trends in Science Communication Today: Bridging the Gap between Theory and Practice"]

7.      Cape Town, South Africa  (4-7 December, 2002) - ["Science communication in a diverse world"]

8.      Barcelona, Spain (3-6 June 2004) - ["Scientific Knowledge and Cultural Diversity"]

9.      Seoul, South Korea (17-19 May 2006) - ["Scientific culture for global citizenship"]

10.    Malmo-Copenhagen, Sweden-Denmark (23-27 June 2008) - ["Bridges to the Future"]

11.    New Delhi, India (December 2010)  "Science communication without Frontiers"

12.    Florence, Italy (April 2012)

13.    Salvador, Brazil (May 20-24, 2014)

GUIDELINES for countries making proposals

i. Conferences will preferably be held in countries where they have not been held before. Those that offer culturally diverse participation are especially encourage

ii. Proposals should list organisations that will support the conference in the host country.   These might include government departments, universities, academies of science, etc.

iii. Proposals should include an outline of the budget.  What will be the major items of expenditure?  What will be the main sources of income?  What will be the estimated registration fees?

iv. An indication of how delegates from developing countries will be supported to participate in the conference should be included in the proposal. 

v. Host countries are required to support the attendance of members of the PCST Scientific Committee at the conference through complementary conference registration and by providing accommodation for all members of the Committee for one night. 

vi. Host countries must arrange their own local organising committee and funding. 

vii.  Host countries should make provision for meeting the expenses of international keynote speakers (perhaps 2 to 4 people).

viii. Conferences will be in English with another language and translation services provided where appropriate.

ix.  The host countries are required to place a levy on conference fees of $US10 per registrant, with the funds being paid to the PCST Network. 


Please note: the PCST Committee will consider revisions to these guidelines at its meeting in Florence. Any revisions will be discussed with groups bidding for the conference.



  • The host country bears sole responsibility for all financial aspects of the Conference, providing the venue and conference catering, taking registrations, providing the conference kit, social events, the secretariat and publicity. 

  • The host will collect all income (registration fees, sponsorship), pay all conference expenses, and retain all profits (or be responsible for any losses).

  • The host country should present detailed plans for the conference to the Scientific Committee 18 months in advance of the event (including proposed pre-conference and post-conference events), for discussion. 

The general responsibilities of the host country are to:

i.  establish an Organising Committee to plan the conference.

ii.  set the conference date (in consultation with the Scientific Committee)

iii.  organise the conference venue and catering; and hire a conference organiser (or an alternative system) to manage conference registrations and accommodation.

iv.  establish a web site to publicise the conference, take registrations, provide information and take abstracts of proposed papers.

v.  establish a system allowing people to submit abstracts for consideration, within guidelines provided by the Scientific Committee.

vi.  assist the Scientific Committee to evaluate abstracts and select speakers for the Conference.

vii.  draft the final program and list of speakers (within guidelines provided by the Scientific Committee) for consideration and approval by the Scientific Committee.

viii.  suggest plenary speakers for consideration by the Scientific Committee.

ix.  assist registrants to find hotel accommodation over a range of prices and standards.

x.  Prepare a report for the Scientific Committee, containing statistics of the event, comments and suggestions from participants, comments on organisational aspects, and a list of all participants including their email address.


The Scientific Committee is responsible for the intellectual direction of the conference.  It will nominate the theme, select the plenary speakers (in consultation with the host country), and provide guidelines for the conference program.

The general responsibilities of the Scientific Committee are to:

i.  select the host country

ii.  work with the Organising Committee to publicise the conference and establish a framework to plan the conference.

iii.  nominate suitable plenary speakers

iv.  provide guidelines for the shape of the conference program.

v.  provide guidelines for the calling for proposals and abstracts

vi.  evaluate the abstracts and recommend speakers to the host country

vii.  provide members to act as chairs of conference sessions.




Last updated 21-06-2012
© Universitat Pompeu Fabra, Barcelona